From 3 hours of paperwork to 5 minutes.
Clinicians save an average of 12 hours a week on DHS compliance forms. Reclaim your time for care.
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Three steps. Zero paperwork.
VaultForms automates the Minnesota DHS clinical documentation lifecycle — whether you're with the client or sending remotely.
Fill the Form
Add a client and their forms auto-generate pre-filled with your agency data. Fill it with the client in person, or send them a link to fill on their own phone — their choice.
Sign & Submit
Client reviews the form, signs digitally with their finger on any device, and submits. You can also fill it on their behalf during a visit — they just sign.
Stored. Shared. Done.
Signed forms are instantly stored in your dashboard as audit-ready PDFs. Share, print, download, or send to anyone — each form has its own secure link.
Pre-Built DHS Forms
Every form for EIDBI, CFSS, 245D, and 144A — pre-filled with your agency info. Updated automatically when state mandates change. 108 forms across 4 programs.
VaultScore™ Compliance
Real-time compliance health score from 0 to 100. See exactly where your agency stands across client forms, staff documents, training, and agency records — before any DHS audit.
VaultAssist AI
Your AI compliance assistant. Generate 40-page policy manuals, look up DHS regulations, prepare for audits, and get form requirement answers in plain language.
You need these 3 forms:
One-Click Audit Packages
Generate a complete audit package organized by DHS categories with cover page, table of contents, and section tabs. Export in under 60 seconds. Always audit-ready.
VaultForms vs. the old way.
| Features | Paper/Manual | Generic Forms | VaultFormsBEST |
|---|---|---|---|
| HIPAA Compliance | Manual Filing | Not Always | Native & Built-in |
| MN DHS Specificity | None | None | 100% Native |
| Audit Preparedness | Stressful Days | Manual Export | Always Ready |
| Completion Time | 45+ mins | 20 mins | 5 mins |
| Multilingual | No | Limited | 6 Languages |
| Staff Training | No | No | Built In |
Mastering Every MN Program.
Specific automation for Minnesota clinical services — with more programs coming soon.
CFSS / PCA
Community First Services & Supports — full workflow from referral to service delivery.
245D HCBS
Home & Community Based Services — all sub-programs including residential and adult day.
EIDBI
Early Intensive Developmental & Behavioral Intervention — coming soon.
Home Care 144A
Licensed home care services — coming soon.
108 DHS-ready forms. Pre-filled with your agency data. Ready to send instantly.
Transparent Pricing.
$299 one-time setup fee on paid plans. No hidden fees.
Free
- check3 Forms
- check25 Submissions/mo
- check1 Staff Account
- checkEmail Support
Starter
- check20 Forms
- check200 Submissions/mo
- check2 Staff Accounts
- checkVaultScore™
- checkAudit Reports
Professional
- checkAll 108 Forms
- check500 Submissions/mo
- check5 Staff Accounts
- checkVaultAssist AI
- checkAudit Center
- checkPriority Support
Enterprise
- checkUnlimited Everything
- checkWhite-Label Portals
- checkDedicated Manager
- checkCustom Reports
- checkAPI Access
Data security isn't a feature. It's the foundation.
AES-256 Encryption
Data encrypted at rest and in transit using military-grade protocols.
HIPAA Compliant Cloud
Hosted on BAA-protected infrastructure designed for health data.
MFA Required
Mandatory multi-factor authentication for every staff member.
Annual SOC2 Audits
Third-party verification of security controls every year.
4-Layer Agency Verification
Verified Provider NPI
Cross-referenced with federal databases.
Identity Assurance (IAL2)
Biometric verification for agency owners.
Secure Domain Binding
All traffic tied to your agency's unique signature.
BAA Automated Signing
Legally binding protection for your PHI.
Ready to stop
chasing paper?
Join 200+ Minnesota agencies who have digitized their clinical workflows with VaultForms.